Hireflix

A role attracts more applicants than the recruiting team can phone screen. As each applicant clears the resume bar, the agent runs Invite Candidate against the position with the candidate's email, first name, and the applicant tracking record id as the external id. Hireflix emails the invite. The agent then polls List Position Interviews on a schedule, filtered to newest first, and picks up interviews as they complete. For each one it runs Get Interview Results, reads the transcriptions, scores the answers against the role's stated requirements, and writes the score and a two line summary back to the applicant record in Greenhouse. The recruiter opens a ranked queue instead of a calendar.

The recruiter shortlists four candidates from the screen. Rather than granting four Hireflix seats to a hiring manager who reviews candidates twice a quarter, the agent runs Create Shareable Link for each shortlisted interview with a validity window that matches the decision deadline and a label naming the manager. It posts the four links to the manager in Microsoft Teams with the transcription summary beside each one, so the manager can read first and watch the two that matter. When the window closes, the links stop working without anyone remembering to clean up.

Invites go out and some are never completed. On a schedule the agent runs List Position Interviews filtered to the Pending stage, compares each interview against the invite date it recorded, and identifies candidates who have not started after several days. It drafts a reminder for each one, checks the applicant record for anything that would make a reminder inappropriate such as a withdrawal or an offer elsewhere, and sends the reminders through the team's outreach tool. Invite Candidate returns a typed error when a candidate has already been invited, the invite limit is reached, or the external id is in use, so the agent surfaces those as clear messages rather than retrying blindly.